October 2011 Board Meeting Minutes
Hamilton East Public Library
Board Meeting Minutes
October 27, 2011
Members Melissa Brisco, Bill Crandall, Bob James, Marianne Jacobi, Brian Meyer,
Present John Partlow
Members Steve Sharp
Others Church, Church, Hittle & Antrim representative, Jennifer Williams; Library Interim Director, Linda Shaw; Marketing Manager, Cheryl Jurgens; staff members, Mary Bardonner, Tim Myers, Mary Kay Patterson, Kathy Sasseman, Melissa Stewart, and Trudy Timkovich; and student Kevin Miller
Convene Board President, Bill Crandall, called the meeting to order at 4:00 p.m. in the East Meeting Room of the Fishers Library.
Consent Bob James moved and Marianne Jacobi seconded to approve the
Agenda consent agenda. Motion passed unanimously with 5 aye votes. (John Partlow was not present for the vote.) Consent agenda was comprised of the minutes of the meeting of September 22, 2011 and October claims and warrants.
Committee President Bill Crandall distributed an updated list of Board members
Assign- and committee assignments. No action was required.
Hiring Bob James moved to hire Edra Waterman as Library Director
Of New effective January 1, 2012. Marianne Jacobi seconded the motion.
Director Motion passed unanimously with all five members present voting
affirmative. (John Partlow was not present for the vote.)
Adoption of John Partlow moved and Brian Meyer seconded the adoption of the
Budget 2012 Operating and Lease Rental budgets. Motion passed
Friends Marianne Jacobi gave an update on the Friends of HEPL. The Friends
Update have $22,000 in their treasury. The summer sale was not as successful as in the past when held at Fishers. The Noblesville book store is averaging over $1000 per month, and Fishers is averaging $6-700 per month. The Friends recently purchased a genealogy database for the Library and book shelving for the jail library. The Friends have been asked to purchase Automated External Defibrillators (AEDs) for each building. Bob James and Jennifer Williams will investigate the legalities of having and using such devices.
Meeting Melissa Brisco made the motion to table the meeting room policy
Room revision pending a legal review of the proposed changes.
Referral Bob James made the motion to lower the referral fee to $15 when
Fee patrons are sent to Unique Management (collection agency). John Partlow seconded the motion, and it was passed unanimously.
Processing Bob James made the motion to lower the processing or
Fee administrative fee for lost or damaged materials to $5.00. John Partlow seconded the motion. This motion passed unanimously.
Interim a. The Friends of HEPL will be hosting their annual mystery in the
Director’s library program on November 12th at 6:30 at Noblesville. This
Report year’s title is Snared: A Hot Rock Mystery.
b. On October 3rd, over 3000 patrons were sent fine notices. Collection of fines has been greatly increased.
c. A new lease was signed with Jim Harger for the 10 acres owned by HEPL which Mr. Harger farms on Olio Road. Bill Crandall had investigated the going rate for farm rental, and the $160 per acre was within the average range.
d. There has been considerable positive and negative reaction to recent notice that the $1 fine will be enacted in January 2012 on holds not picked up .
Other Old a. Tim Myers explained the RFP and bids for exterior work at Fishers.
or New Brian Meyers made the motion to proceed with Broady
Business Campbell’s firm. Melissa Brisco seconded the motion, and it was passed unanimously.
b. Tim updated the Board on the status of the 2011 landscaping contract and RFPs for 2012 contracts.
Adjourn Bob James moved that the meeting be adjourned at 4:50 p.m.